Hire a Dedicated
Virtual Recruitment Assistant

Expert remote talent acquisition specialists managing your entire hiring process — from job posting and CV screening to interview scheduling and offer management.

Hire Your Recruitment VA What They Do?
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Recruitment VAs
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Client Satisfaction
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Cost Savings
48hrs
To Get Started
Get Matched in 24 Hours
Tell us what you need — we'll find your perfect VA
100% Confidential No Commitment Reply in 24 hrs
Talent Acquisition Experts
Background & Skills Verified
Save 65% vs Agency Fees
US & UK Business Hours
LinkedIn Sourcing Specialists
150+ Recruitment VAs Available
Free Replacement Guarantee
Talent Acquisition Experts
Background & Skills Verified
Save 65% vs Agency Fees
US & UK Business Hours
LinkedIn Sourcing Specialists
150+ Recruitment VAs Available
Free Replacement Guarantee
Understanding the Role

What Is a Virtual
Recruitment VA?

A Virtual Recruitment VA is a dedicated talent acquisition professional who manages your entire hiring process remotely — from crafting job descriptions and posting to job boards, through CV screening, candidate outreach, interview coordination, and offer management. They become your in-house recruiter without the agency fees or full-time salary commitment.

Whether you're hiring one role or scaling a team rapidly, your Recruitment VA manages every step of the process — ensuring a professional candidate experience, faster time-to-hire, and a consistent pipeline of quality applicants. They work within your ATS, source on LinkedIn, screen CVs, and coordinate every touchpoint so your hiring managers only spend time on final-stage interviews with pre-qualified candidates.

Dedicated to You ATS Experienced Fully Managed Scalable No Setup Fees
Get a Recruitment VA Today
Ideal Fit

Is Your Hiring Process
Costing You Time and Money?

If roles are staying open for months, hiring managers are drowning in CVs, or agency fees are eating into your budget — a dedicated Recruitment VA is the smarter alternative.

You're the Right Fit If You:
  • Have open roles sitting unfilled for weeks or months
  • Are paying expensive agency fees for roles you could fill internally
  • Have hiring managers overwhelmed by CV volume and coordination
  • Need to scale your team quickly without a full in-house recruiter
  • Want a consistent, professional candidate experience at every stage
  • Need proactive talent sourcing rather than just waiting for applications
  • Are a growing SME or startup without dedicated recruitment resource
How Our Recruitment VA Helps:
  • Write and post compelling job descriptions to all relevant boards
  • Screen and shortlist CVs against your criteria — fast and accurately
  • Source passive candidates proactively via LinkedIn and databases
  • Manage all candidate communication professionally throughout
  • Coordinate interviews and assessments end-to-end
  • Manage your ATS pipeline and keep data up to date
  • Handle offer letters and pre-employment checks
Skills & Credentials

Qualifications & Experience
of Our Recruitment VAs

Every Recruitment VA is vetted for talent acquisition experience, ATS proficiency, sourcing skills, and candidate management capability before joining our network.

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Years Avg Experience
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Recruitment VAs
ATS
Certified Users
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Platforms Mastered
0%
Background Checked
Recruitment Qualifications

Degree in Human Resources, Business, or Psychology. Many hold AIRS, LinkedIn Recruiter certifications, or equivalent talent acquisition credentials.

ATS & Sourcing Tools

Certified users of Greenhouse, Lever, Workable, Bullhorn, and other leading ATS platforms. Expert LinkedIn Recruiter and Boolean search practitioners.

Sector Experience

6+ years average across tech, SaaS, finance, healthcare, legal, marketing, and operations recruitment — both internal and agency-side experience.

Candidate Communication

Experienced in professional candidate engagement — from initial outreach and screening calls through to rejection and offer communication — maintaining your employer brand at every step.

GDPR & Data Compliance

All Recruitment VAs are trained in candidate data privacy, compliant storage of CV data, right-to-work checks, and EEOC/GDPR considerations in hiring practices.

Proactive Sourcing Skills

Expert in headhunting passive candidates via LinkedIn, GitHub, portfolio sites, and industry networks — not just waiting for inbound applications to arrive.

Side-by-Side Breakdown

Recruitment Agency vs.
Virtual Recruitment VA

See why smart businesses are replacing expensive agency retainers with dedicated in-house recruitment VAs — and getting better results.

External Recruitment Agency
Traditional agency model
15–25% of first-year salary per hire
No loyalty to your employer brand
Limited control over candidate experience
Conflict of interest — paid to place fast
No institutional knowledge of your team
Inconsistent quality and communication
High costs compound with every hire
Recruitment VA
Dedicated in-house recruiter model
Fixed monthly cost — unlimited hires
Fully aligned to your employer brand
Full control of candidate experience
Dedicated solely to your success
Builds deep knowledge of your team
Consistent, professional process every time
Costs decrease per hire the more you recruit
Get My Recruitment VA in 48 Hours

No commitment needed. Free consultation included.

Recruitment Tools & Platforms Our VAs Work In

Greenhouse Lever Workable Bullhorn SmartRecruiters LinkedIn Recruiter Indeed Glassdoor ZipRecruiter HireVue Calendly DocuSign Slack / Teams Google Workspace ADP BambooHR
Full Scope of Work

What Does Your Recruitment
VA Actually Handle?

Your Recruitment VA manages the entire hiring lifecycle — from crafting the job description to getting the signed offer letter — so your hiring managers only engage with pre-qualified final-stage candidates.

Average time-to-hire reduced by
40% faster
when businesses use a dedicated Recruitment VA versus managing hiring ad hoc through line managers.
Job Description & Posting
Write compelling, SEO-optimised job descriptions
Post to LinkedIn, Indeed, Glassdoor, ZipRecruiter
Post to niche and industry-specific job boards
Manage job board accounts and billing
Update postings based on application volume
Create internal referral programme posts
CV Screening & Shortlisting
Screen all incoming applications daily
Apply agreed criteria to shortlist candidates
Score and rank applicants by suitability
Identify red flags and deal-breakers early
Present shortlists to hiring managers
Send timely rejections to unsuitable applicants
Proactive Talent Sourcing
Search LinkedIn for passive candidates
Build Boolean search strings for targeted sourcing
Send personalised InMail and connection requests
Source from GitHub, Dribbble, and portfolios
Maintain talent pools for future hiring
Track outreach response and conversion rates
Candidate Communication
Respond to all candidate enquiries promptly
Conduct initial phone or video screening calls
Send stage-by-stage status updates to candidates
Manage candidate expectations throughout
Send professional rejection letters
Maintain a positive employer brand at every touchpoint
Interview Coordination
Schedule interviews across multiple stakeholders
Send interview confirmations and joining instructions
Prepare interview guides and scorecards
Send reminders to interviewers and candidates
Collect and collate interviewer feedback
Reschedule and manage no-shows professionally
ATS Management
Set up and configure ATS job pipelines
Keep all candidate records up to date
Move candidates through pipeline stages accurately
Log all notes, feedback, and communications
Clean and maintain candidate database
Generate ATS reports and pipeline analytics
Offers & Pre-Employment Checks
Draft and send offer letters
Manage offer negotiation logistics
Coordinate right-to-work document checks
Manage reference check process
Coordinate DBS / background screening
Handover to HR for onboarding on acceptance
Recruitment Reporting
Weekly pipeline and activity reports
Time-to-hire and time-to-fill tracking
Source effectiveness analysis
Cost-per-hire reporting
Offer acceptance rate monitoring
Diversity and inclusion hiring metrics
Employer Branding Support
Manage Glassdoor and Indeed company profiles
Request and respond to employer reviews
Create careers page content and updates
Coordinate employee spotlight content
Post culture and team content on LinkedIn
Monitor competitor employer brand activity
Our Expert Team

Meet Our Virtual
Recruitment VAs

Talent acquisition specialists, ATS experts, and proactive sourcers — each ready to own your hiring pipeline from day one.

Shreyas
Senior Talent Acquisition VA
9 years experience
Greenhouse LinkedIn SN Tech Hiring Sourcing
5.0 (48 reviews)
Hire Shreyas
Vinod
Recruitment Coordinator VA
6 years experience
Lever Interview Coord ATS Mgmt Screening
5.0 (36 reviews)
Hire Vinod
Mehar
Talent Sourcing Specialist
8 years experience
LinkedIn SN Boolean Search Passive Sourcing Pipelines
4.9 (52 reviews)
Hire Mehar
Shriya
Volume Recruitment VA
5 years experience
Workable CV Screening Indeed Employer Brand
5.0 (29 reviews)
Hire Shriya
Lipi
Graduate & Early Career VA
4 years experience
Grad Hiring Assessment SmartRecruit Reporting
5.0 (21 reviews)
Hire Lipi
Akhil
Head of Talent VA
12 years experience
Bullhorn TA Strategy Exec Search D&I Hiring
5.0 (63 reviews)
Hire Akhil

Don't see the right match? We have 150+ recruitment VAs. Request a Custom Match →

Our Simple Process

From Request to
Live in 48 Hours

Our streamlined hiring process means you spend zero time on recruitment, vetting, or onboarding logistics — we handle it all.

Start the Process
1
Submit Your Requirements

Fill in our short intake form detailing your business, the tasks you need covered, software tools, and preferred working hours. Takes under 5 minutes.

2
We Match Your VA (24 hrs)

Our talent team reviews your profile and hand-selects 2–3 pre-vetted accountant VAs who match your requirements, industry, and timezone.

3
Interview & Choose (48 hrs)

You interview the matched candidates via video call, ask questions, and select the one you feel most confident with. Zero pressure, your decision.

4
Onboard & Go Live (48 hrs)

We handle contracts and onboarding. Your VA is briefed on your systems and processes, and begins contributing to your business within 48 hours.

5
Ongoing Support & Management

Your dedicated account manager checks in regularly, handles any issues, and ensures your VA's performance meets your expectations consistently.

Transparent Pricing

Recruitment Plans That
Scale With Your Hiring

Whether you're filling one role or scaling an entire team — a fixed monthly plan always beats paying agency fees per hire.

Part-Time
80 Hours / Month
  • 4 hours per day, 5 days a week
  • Dedicated recruitment VA assigned to you
  • Job posting, screening, and interview coordination
  • Ideal for businesses hiring 1–5 roles at a time
  • Weekly pipeline and activity reports
  • Free replacement if needed
  • Dedicated account manager included
Get Started
Most Popular
Full-Time
160 Hours / Month
  • 8 hours per day, 5 days a week
  • Fully dedicated recruiter — 100% yours
  • Full-cycle: sourcing, screening, coordination, offers
  • Ideal for businesses hiring 5+ roles concurrently
  • Weekly dashboards and monthly hiring reports
  • Free replacement guarantee
  • Scale with additional recruitment VAs anytime
Get Started
Scaling Fast or Hiring in Bulk?

We can build a dedicated recruitment team — a sourcer, a coordinator, and a talent partner — all working together as your complete in-house TA function.

Request a Custom Quote
Limited Offer — Only 12 Spots Remaining This Month

Get Your First 10 Hours FREE TRIAL — Zero Risk, Zero Commitment

Try a real, pre-vetted Virtual Accountant VA on your actual business tasks. No credit card. No contract. Just results — or you walk away, no questions asked.

Real VA — not a bot Your software, your workflow Cancel anytime Starts within 48 hrs
🔥 Free Trial
10 hrs FREE
Worth up to $250 — yours at no cost
100% Confidential Reply in < 2 hrs No Card Needed
Offer resets on June 1, 2025 — act now
Client Stories

What Businesses Say About
Their Recruitment VA

Real results from founders, HR leaders, and operations directors who transformed their hiring with a dedicated Recruitment VA.

JM
Verified Client Review

"We were spending £18,000 per hire on agency fees and roles were still taking 3 months to fill. Our Recruitment VA from filled our first three roles in under 6 weeks — two through proactive LinkedIn sourcing, one through a job board — and our cost-per-hire dropped by over 80%. She now manages all of our UK and US hiring. The savings in the first year were extraordinary."

James Morgan
CEO, Morgan SaaS Ltd
🇬🇧 London, UK
"

Our Recruitment VA manages our entire ATS, screens every CV, and only sends me candidates who genuinely meet the brief. My interview-to-offer conversion went from 1 in 8 to 1 in 3. I spend a fraction of the time on hiring and get far better results.

LH
Lisa Hayes
Operations Director, Hayes Group
🇺🇸 Chicago, Illinois, USA
"

We needed to hire 12 people in 4 months during a rapid scale. Our Recruitment VA managed the entire pipeline — 200+ CVs screened, 60 first interviews coordinated, 12 hires made on time. I genuinely don't know how we'd have done it without her.

RN
Rachel Nash
COO, NashTech Solutions
🇦🇺 Sydney, Australia
"

The candidate experience since hiring our Recruitment VA has completely transformed. Every applicant gets a prompt response, clear communication, and a professional process. Our Glassdoor rating has gone from 3.4 to 4.7 in 8 months.

TK
Tom Kendall
Founder, Kendall Creative Agency
🇨🇦 Toronto, Canada
"

My VA sources passively on LinkedIn every week, maintains a warm pipeline, and means we can fill most roles without paying a single agency fee. In 14 months we've saved over $90,000 in recruitment costs. The ROI is exceptional.

BF
Brian Foster
MD, Foster Financial Group
🇺🇸 New York, USA
"

We were drowning in applications with no process. Our Recruitment VA set up our Greenhouse ATS, created our screening criteria, and built our entire interview process from scratch. Hiring went from chaotic to professional almost overnight.

SC
Sophie Carter
Founder, Carter Wellness
🇬🇧 Edinburgh, UK
"

Our time-to-hire went from 11 weeks to 4 weeks after bringing on a Recruitment VA. She owns the entire process — I just show up for final interviews and sign offer letters. It's exactly how hiring should feel for a busy CEO.

MW
Mike Walsh
CEO, Walsh Property Services
🇦🇺 Melbourne, Australia
Why VAssist Pro

Why Businesses Choose
VAssist Pro

No fluff. Just the real reasons thousands of business owners trust us with their finances every single day.

Most Popular Reason
No Upfront Fees — Ever

Zero setup costs. Zero recruitment fees. Zero hidden charges. You only pay when your VA starts delivering real work for your business.

Start for $0 upfront
Pay Flexible Hourly Rates

Only pay for hours actually worked. Choose part-time, full-time, or a custom plan. Scale hours up or down any month — no penalty, no lock-in.

Flexible hour plans
Save Up to 60–70%

A full-time local accountant costs $55K–$80K/year. Your dedicated VA delivers equivalent expertise at a fraction of the cost — with zero overhead.

Avg saving: $40,000/yr
Live in 48 Hours

Skip the weeks of interviews, onboarding delays, and paperwork. We match, vet, and deploy your accountant VA in as little as 48 hours from your first enquiry.

Fastest VA placement
Free Replacement Guarantee

Not 100% happy with your VA? We'll find and onboard a replacement within 24-48 hours at absolutely no extra cost. Your satisfaction is non-negotiable.

No questions asked
100% Secure & Confidential

Every VA signs a comprehensive NDA. We follow GDPR, CCPA & ISO data-handling standards. Your financial data stays completely protected at all times.

NDA + full compliance
Rigorously Pre-Vetted VAs

Every VA passes skills tests, background checks, English proficiency assessments, and technical accounting evaluations before joining our network. You get only the best.

Top 5% of applicants
Dedicated Account Manager

You're never alone. A dedicated account manager oversees your VA's performance, handles any issues, and checks in regularly so your experience stays seamless.

Real human support
💼
Ready to Get Started?

Join hundreds of business owners who freed themselves from financial admin — and saved thousands doing it.

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Trusted By Businesses Worldwide

Companies That Rely on
VAssist Pro

From fast-growing startups to established firms — businesses across the USA, UK, and Australia trust us with their finances.

StyleCraft
eCommerce · USA
Reynolds Group
Consulting · Texas
Walsh Properties
Real Estate · Australia
Pacific Legal
Legal Services · SF
CareFirst Clinics
Healthcare · UK
NovaTech Labs
SaaS / Tech · Canada
Bright Minds
EdTech · Manchester
Garcia Build Co.
Construction · Arizona
Bloom Retail
Retail · London
Apex Ventures
Investment · New York
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Businesses Served
0+
Countries
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Client Retention Rate
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Average Client Rating
Top-Rated VA Agency 2024
ISO-Compliant Security
QuickBooks ProAdvisor Partner
Xero Certified Network
450+ Active VAs
Got Questions?

Frequently
Asked Questions

Everything you need to know before hiring a Recruitment VA through . Have more questions? We're here to help.

Ask Us Anything
What does a Recruitment VA actually do day-to-day?
On a typical day your Recruitment VA will screen new applications, update your ATS, source passive candidates on LinkedIn, send outreach messages, respond to candidate enquiries, coordinate interview schedules, collect interviewer feedback, and produce a pipeline update for you. They own the entire process between job approval and final interview — keeping everything moving without you needing to manage the detail.
Can my Recruitment VA replace an external agency?
For most roles, yes. A dedicated Recruitment VA can handle everything an agency does — job advertising, sourcing, screening, and coordinating — but at a fraction of the cost. Agencies typically charge 15–25% of first-year salary per hire. A full-time Recruitment VA at a fixed monthly rate quickly becomes far more cost-effective after just 2–3 hires. For highly specialist executive roles, your VA can manage the process while you use a specialist search firm for headhunting, giving you the best of both worlds.
What ATS system will my Recruitment VA work in?
We match your VA to the ATS you already use — Greenhouse, Lever, Workable, Bullhorn, SmartRecruiters, or any other platform. If you don't have an ATS yet, your VA can recommend the best option for your business size and help you set it up and configure it from scratch before they begin working through it. Having a proper ATS in place significantly improves your recruiting efficiency and candidate data compliance.
Can my Recruitment VA do proactive sourcing, not just screen inbound applications?
Yes — and proactive sourcing is one of the most valuable things your VA does. Using LinkedIn Recruiter, Boolean search, GitHub, portfolio sites, and industry communities, your VA will identify and approach passive candidates who aren't actively applying. This dramatically widens your talent pool and often finds higher-quality candidates than inbound job board applications alone.
Will my Recruitment VA represent my employer brand to candidates?
Yes. Your Recruitment VA communicates with candidates as a member of your team — using your company email, your brand voice, and your approved messaging. Every outreach message, interview invitation, feedback email, and rejection letter reflects your employer brand. During onboarding you'll share your tone of voice, company values, and communication style, and your VA will maintain that consistently throughout the process.
How does my Recruitment VA handle candidate data and GDPR?
All Recruitment VAs are trained in GDPR, EEOC, and equivalent candidate data protection requirements. They handle CV data, interview notes, and candidate communications in full compliance with data retention requirements. Using a proper ATS with built-in data management is best practice, and your VA can help you set up compliant data retention policies and automated deletion workflows if you don't have them already.
How quickly can my Recruitment VA start filling roles?
Most clients have their Recruitment VA matched and actively working within 48 hours of submitting requirements. The first 2–3 days involve an onboarding conversation covering your hiring needs, ideal candidate profiles, ATS access, and communication style. By day 3–4, your VA is typically posting jobs, screening applications, and sourcing candidates. Clients regularly see shortlists within the first week.
Can my Recruitment VA handle multiple roles at the same time?
Yes. Full-time Recruitment VAs are experienced in managing multiple concurrent job pipelines — typically 5–15 open roles depending on the complexity and volume. They use structured ATS pipelines, prioritisation frameworks, and daily planning to ensure nothing falls through the cracks across any number of active roles. For very high-volume periods, we can also provide an additional sourcing or coordination VA to support.
Is there a minimum contract or lock-in?
No. We work month-to-month with 30 days' notice. Hiring is cyclical — you may need intensive recruitment support during growth phases and less during stable periods. We make it easy to scale up or down without penalties. Many clients find the ongoing talent pipeline building and employer brand work too valuable to stop even during quieter hiring periods.
How much can I save vs using a recruitment agency?
A typical recruitment agency charges 15–25% of first-year salary per hire. For a $60,000 role, that's $9,000–$15,000 per hire. A full-time Recruitment VA at a fixed monthly rate means your cost-per-hire decreases with every role filled — after just 2–3 hires per month, you're saving significantly compared to agency fees. Most of our clients save $50,000–$150,000 in their first year of using a Recruitment VA. Contact us for a personalised cost comparison based on your hiring volume.
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